Many also feature wireless printing capabilities via Wi-Fi, Bluetooth, or cloud printing services; this lets you print from your computer or mobile devices with or without an internet connection, meaning you’ll be able to get your reports done no matter where you are. Some of the higher-end all-in-one models allow you to scan documents directly into email programs or network locations for faster distribution or saving, and you can even create searchable PDF documents for better organization. Color laser printers can vary greatly in print volume and speed, so be sure to check each model carefully to see if it will suit your needs. Printers with low printing speeds are best suited for smaller businesses that may be just starting out or home-based professionals who only occasionally deal with hard copies of documents, while higher-speed models are better for large offices with dozens of employees. We’ve rounded up our top picks from brands like Canon, Brother, and HP and broke down their features to help you decide which color laser printer is best for your business or home office. With printing speeds up to 22 pages per minute and automatic duplex printing, you’ll be able to create physical copies of documents quickly while also saving paper. The compact size of this single-function laser printer shouldn’t fool you; it has a 250-sheet capacity input tray and a 100-sheet capacity output tray so you can spend less time refilling the printer and retrieving documents, and more time finishing daily tasks. The 2.7-inch color touchscreen makes it easy to navigate menus, set up print jobs, and check printer statuses like toner and paper levels. The printer is compatible with both Windows and macOS computers, so it will work in offices with multiple types of devices. The 2.7-inch touchscreen lets you set up shortcut options for fast printing from network locations, cloud storage services, and even mobile devices. With both Wi-Fi and NFC connectivity, it’s fast and easy to wirelessly print documents from computers and mobile devices, but if you want a hardwired connection, there are USB and Ethernet options as well. With 250-sheet input and 150-sheet output trays, you’ll be able to tackle large print jobs. A manual feed slot in the rear of the printer allows you to take care of very small or specialized print jobs like envelopes, labels, or cover sheets. It also has an 8.4 second wakeup cycle, meaning you can spend more time getting work done and less time waiting for your printer to warm up; it also automatically self-repairs any print code errors upon startup to prevent external hacks and network errors. With 1GB of internal memory, you’ll be able to store multiple documents for printing at a later date or set up specific print modes for custom print jobs; you can even add watermarks to protect intellectual property. With automatic duplex printing and optional high-yield cartridges, you’ll be able to save on print costs, paper use, and time. This printer is compatible with Windows, macOS, and Linux based computers as well as iOS and Android mobile devices, making it perfect for businesses and offices that use multiple networks and devices. It features built-in ethernet and USB ports for network connectivity and printing directly from flash drives, and you can also upgrade the printer for wireless printing via Wi-Fi. A USB port on the printer allows you to print directly from flash drives and other memory storage devices, though you can also print wirelessly over Wi-Fi or through apps like AirPrint and Google Cloud Print. The 2.7-inch color touchscreen lets you effortlessly check on printer status, queue print jobs, or change settings like toner save mode or energy save mode to help reduce operating costs. Brother claims that this printer can handle a monthly print volume of up to 60,000 pages, making it perfect for busy offices. The printer has built-in Wi-Fi for wireless printing from Windows and macOS computers as well as iOS and Android mobile devices; you can also use a USB connection for a more permanent connection to a laptop or desktop. It comes with starter toner cartridges that yield around 1,000 pages, almost matching the recommended monthly print volume of 1,500 pages; this is perfect for businesses and home offices that only very rarely need to print physical copies of documents.The compact size of the printer also makes it great for smaller spaces, letting you tuck it away on a shelf, desk corner, or dedicated cart.

What to Look for When Buying a Color Laser Printer

Print speed refers to how many pages per minute (ppm) a printer can produce as well as how long it takes to print the first page. The lower the ppm, the slower the printer is; lower ppm printers are more suited to low-volume offices while higher ppm models are better for larger businesses that may employ dozens, if not hundreds, of people

Single function vs all-in-one

Single function printers do one thing: print. All-in-one models can print, scan, copy, and even fax documents and images. If your business or office deals with graphics as well as text documents, an all-in-one may be the better choice. But if you only need to occasionally print hard copies of contracts or other important documents, a single function is more than enough.

Connectivity

Nowadays, printers can connect to your computers and mobile devices in multiple ways. You can use a USB cable, Wi-Fi, Ethernet, and even Bluetooth to print wirelessly, from cloud storage services, and directly from flash drives.

How long will the toner cartridge last?

That all depends on the manufacturer and the type of toner cartridge it is. Some cartridges are labeled as “high-yield,” meaning you’ll be able to print hundreds, or thousands, more pages than the standard cartridges allow. However, high-yield cartridges are also much more expensive, so you’ll have to weigh the operation costs against the benefits.

How can I clean the laser printer?

Many office supply stores sell cleaning sheets for laser printers. These look like regular paper, but are specially treated with cleaning agents to remove excess toner and dirt from print heads and drums. You can also manually clean toner cartridge heads and drums with rubbing alcohol, canned air, and even specialized vacuums designed to gently remove toner dust and dirt. Check your printer’s operating manual to see how you can disassemble the unit for cleaning.

What security features can I have with a laser printer?

When dealing with sensitive information such as employee records or financial reports, keeping your company’s printers safe from outside hacks and unauthorized use is important. Many new laser printers come with embedded security such as password or PIN protected modes that require an employee ID to print, firewall protection and threat alerts, and even encryption for added data protection. Check your printer’s operating manual to see what features it offers and how to set them up.