Why Write a Resignation Letter
Writing a resignation letter is one of the final impressions you’ll leave on your employer—aim to make it a good one. Along with being an important professional gesture, a resignation letter serves as your official notice. Writing this letter or email helps ease the transition for both you and your manager.
What to Include in Your Resignation Letter
The details of your departure from the company. Keep the letter brief and to the point. You don’t need to include much more than the fact that you’re resigning and when your last day or work will be. Your last day of work. Along with stating that you will be resigning, the most important information to share is your last day of employment. (Ideally, provide the company with at least two weeks’ notice.) Your thanks and appreciation. As well, it’s customary to express appreciation for the opportunity. An offer of help. While it’s common to offer to help during the transition, it’s not required. If you’re willing and have the availability to assist, you can offer. However, you’re not obligated.
Keep Your Letter Positive
A resignation letter is a formal document that may be placed in your employee file and consulted if the company is ever asked to provide you with a reference. Ultimately, this is an HR communication, so it’s best to be professional and positive in your message.
Resignation Letter Sample - Travel Abroad
Use the resignation letter sample below to advise your employer that you are resigning to travel abroad. You can download the letter template (compatible with Google Docs and Word Online), and customize the letter to fit your own circumstances.
Sending an Email Message
If you’re emailing your resignation letter, include the reason you’re writing in the subject line, proofread, double-check that you have all the information you need, and send yourself a test message to be sure everything is in order before you send the email to your employer. November 18, 2021 Jane LeeDirector, Human ResourcesXXT Supplies123 Business Rd.Business City, NY 54321 Dear Ms. Lee, I am writing to inform you that I am resigning from the company. I have loved my time here at XXT Supplies and I will look back on my job fondly, but I have decided to take some time away from work to travel abroad. I am giving my two weeks’ notice, and my last day will be December 2. I hope I can be of assistance in the replacement process. Please let me know if there is anything I can do to help. The opportunities and experiences I have had here at XXT Supplies have been irreplaceable, and I appreciate your acceptance and understanding. Thank you again for all your help during my time within the company. I wish you all the best, and I hope to stay in touch. Sincerely, Signature (hard copy letter) Alexander Smith
